Monday Meetings

Click here for this semester's Monday Meeting schedule.

Second Stage meets weekly as a staff to discuss organization policies and check-in on our sponsored productions. Each show meets with staff several times before their performance to answer any questions, approve budgets, meet with designers, and make sure our policies are being upheld.

Monday Meetings now serve in addition to weekly Production Meetings, where your team's Second Stage Production Manager can approve budgets and answer questions sooner.

If any of your required production team members are unable to attend the meeting, or if you cannot bring any of the required documents, please contact your Second Stage Production Manager at least twenty-four (24) hours in advance of the meeting.

 
 
 
 

Structure

Monday Meetings typically follow the following structure:

  1. Introductions (during first meeting).

  2. Break into one-on-one meetings.

    • Note that this deviates from our former policy. We don't want to waste anyone's time, so we will now have all designers meet with the Second Stage department heads to get budgets designs approved, as well as to answer any questions and offer advice.

    • Since we prioritize design approvals, we encourage the DSM team to actively participate in any conversation they see fit.

  3. Team is released.

 

Monday Meetings operate on a four-week, two-week, and one-week meeting configuration. Each meeting represents a different step in the production process, so each one operates slightly differently.

 

4-Week Meeting

Length: 25 minutes.

In Attendance:

  • Entire DSM and design team.

Purpose:

  • Introduce team to Second Staff staff and likewise.

  • Establish expectations for production process and offer guidance.

Materials Required:

  • Preliminary light and set plots.

  • Preliminary sound design.

 

2-Week Meeting

Length: 15 minutes.

In Attendance:

  • DSM, Light, and Set designers.

  • All other team members unless relinquished by Second Stage department head.

Purpose:

  • To provide an opportunity for the Production Manager and production team to discuss any questions or concerns they were unable to solve in their weekly meeting.

  • Discuss updated designs.

Materials Required:

  • Updated light and set plots.

  • Updated sound design.

  • Poster draft.

  • Plan for paperless program & document with confirmed team credits (i.e. names, positions, etc.).

 

1-Week Meeting

Length: 15 minutes.

In Attendance:

  • DSM, Light, and Set designers.

  • All other team members unless relinquished by Second Stage department head.

Purpose:

  • Answer any final questions for production team.

  • Finalize designs.

Materials Required:

  • Finalized light and set plots.

  • Finalized sound design.

  • Two (2) printed posters.

  • Proof of paperless program (e.g. poster program, website, etc.).